Last updated: August 2026
1. Data Controller
Kravczyk Sp. z o.o. ul. Chwaszczyńska 173A 81-571 Gdynia Poland KRS: 0000359961 NIP: 9581633058 REGON: 221047105 Email: info@kravczyk.com
2. What personal data we collect
We may collect personal data when you submit a Sample Request through our website. Depending on the information you provide, this may include:
- name and surname,
- company name,
- delivery address,
- email address,
- phone number,
- additional information included in your request.
We collect only the data necessary to handle your request and communicate with you.
3. Why we process your personal data
We may process your personal data in order to:
- receive and review your sample request,
- contact you regarding the request,
- confirm availability, pricing and next steps,
- arrange delivery of selected samples,
- fulfil accounting, tax or other legal obligations where applicable,
- establish, exercise or defend legal claims if necessary.
Depending on the purpose, processing may be based on:
- taking steps at your request before entering into a contract,
- performance of a contract,
- compliance with legal obligations,
- our legitimate interests, including customer service, communication and protection of legal claims.
4. Sample Request form
When you submit the Sample Request form, your request is sent to:info@kravczyk.comOur team will review your request and may contact you by email or phone to confirm the details and inform you about the next steps. Submitting the form does not automatically constitute an online purchase unless the order is subsequently confirmed by our team.
5. How long we keep your data
We keep personal data only for as long as necessary for the purpose for which it was collected. Data related to sample requests may be retained:
- for the duration of communication and order handling,
- for a reasonable period afterwards for customer service purposes,
- for periods required by accounting, tax or other applicable laws,
- for as long as necessary to establish or defend legal claims.
6. Who may receive your data
Where necessary, your personal data may be shared with trusted service providers supporting our operations, including:
- hosting and IT providers,
- email service providers,
- accounting or legal service providers,
- courier and delivery companies where necessary to fulfil your request.
These providers may process personal data only to the extent necessary to perform their services or where required by law. We do not sell personal data.
7. Analytics and website usage data
Our website uses Google Analytics and Microsoft Clarity to help us understand how visitors use the website and improve its performance and usability. These tools may process information relating to website usage, device information and interactions with the website. Where required, analytics technologies are activated only in accordance with the consent choices made through the website's cookie consent mechanism. Further information about cookies and analytics technologies is available in our Cookie Policy.
8. International data transfers
Some of our technology providers may process data outside the European Economic Area. Where personal data is transferred outside the EEA, appropriate safeguards required by applicable data protection law are used, such as adequacy decisions or standard contractual clauses.
9. Your rights
Subject to applicable law, you may have the right to:
- access your personal data,
- request correction of inaccurate data,
- request deletion of your data,
- request restriction of processing,
- object to processing based on legitimate interests,
- request data portability where applicable,
- withdraw consent at any time where processing is based on consent.
Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal. To exercise your rights, contact us at:info@kravczyk.comYou also have the right to lodge a complaint with the competent data protection authority. In Poland, this is the President of the Personal Data Protection Office (UODO).
10. Is providing personal data mandatory?
Providing personal data through the Sample Request form is voluntary. However, some information is necessary for us to process your request, contact you and arrange delivery. Without this information, we may not be able to handle your request.
11. Automated decision-making
We do not use personal data submitted through the Sample Request form for automated decision-making or profiling that produces legal or similarly significant effects.
12. Security
We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. Access to personal data is limited to persons and service providers who need it for legitimate business purposes.
13. Changes to this Privacy Policy
We may update this Privacy Policy when necessary, for example due to changes in our website, services, legal requirements or the tools we use. The current version will always be available on this page.
14. Contact
If you have any questions about this Privacy Policy or the processing of your personal data, contact us at: Kravczyk Sp. z o.o. ul. Chwaszczyńska 173A 81-571 Gdynia Poland Email: info@kravczyk.com